Send RSVPs

Many times, an organization is simply looking to send an RSVP to their members for a particular event. Here is a quick and easy way to do that – and your members will receive a confirmation email that will allow them to add the event automatically to their personal calendar.

Step 1: Create a new Sign Up using the Sign Up module in your PTOffice account.

Step 2: When creating the tasks, simply label the slots as you would have your members reply. For example, “Yes. I can come!”, “I’m not sure if I can make it”, “I will not be attending”.

Step 3: Be sure to check the “Show the name of those that have sign up” check box in Step 1 of the Sign Up creation tool if you’d like to show everyone’s response.

Step 4: Copy the URL of the Sign Up and then create a new email in the MESSENGER module.

Step 5: Choose a fun template and create the invitation. Be sure to add a link labeled something like “View the invitation – click here!” that will forward your users to the Sign Up page you had created.

That’s it! Now you will be able to see who is coming and your members will be able to automatically add the event to their personal calendars – complete with auto-reminders!

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